CW4WAfghan has strict policies, procedures and systems in place for program implementation, monitoring, evaluation, financial accountability and human resource management. CW4WAfghan maintains our legal status with the Afghan government as well as being a registered charity in good standing with Canada Revenue Agency. We work continuously to build strong relationships of trust and accountability with our colleagues and staff of the Afghan implementing partner organizations. Our Canadian records are audited annually in Canada, as well all reports and legal requirements are adhered to, as set out by our government charitable regulations of the Canada Revenue Agency.
Anti-Financial Crimes Policy
As part of our governance and other best practices for the operations, CW4WAfghan has established policies and procedures to reduce risks related to financial crimes and has a Anti-Financial Crimes Policy that addresses issues of money laundering, anti-corruption, anti-terrorism and sets out responsilbilties, communication strategies, factors and procedures to mitigate any possible financial crimes. Some of the systems include:
- Review and approval processes for projects, such as assessing proposals and competitive RFPs, budgets, required narrative and financial reporting.
- Site visits to ensure operations are in keeping with reports from the field.
- A performance measurement system that routinely collects relevant data from funded services.
- Application of policies, guidelines for projects implemented by partners.
- Enforcement of a procurement of goods and services policy.
- Use of binding contracts.
- Implementation of travel directive policy.
- Application of a zero-tolerance anti-corruption policy.
CW4WAfghan is pleased to announce the adoption of its first Green Policy, now in effect in its country office in Kabul from February 2013. As an organization working towards human development objectives in Afghanistan, CW4WAfghan members realize that development without sustainable management of environmental resources is untenable. The impact of environmental degradation puts at risk the future we hope that Afghan children will inherit: one where the health and welfare of Afghans will be protected and promoted. CW4WAfghan has started by assessing its own practices and policies, and their impact on the environment (click here for more information.
For Implementing Partners
There are clear project guidelines, contracts and report templates and training to ensure the efficient management of the projects. These procedures are important aspects of the effective monitoring process by having clear policies and procedures in place. The financial activities of each project are monitored regularly. The project funds are sent by our Canadian offices directly to the bank accounts of our partner accounts, and are monitored through regular financial reporting. Our Kabul Office staff review all receipts for expenditures (click here for more information).
Code of Conduct
The purpose of this Code of Conduct is to set out the core values that we wish to apply in the work place at CW4WAfghan. Demonstrating these values will help ensure we are fulfilling our mission as an organization and that all representatives of CW4WAfghan uphold the highest standards of ethical behaviour. [PDF files: English]
Security Code of Practice
CW4WAfghan representatives in Canada and in Afghanistan abide by a code of security practices outlined in our organizational security manual. This code of practice is prepared for organizations like ours with a small field presence and a modest budget for security infrastructure. If you would like to obtain a copy of this manual, please submit a request to us by e-mail explaining why this is requested, and upon approval of your request, we would be glad to share this with other non-profit organizations seeking to improve their security standards to facilitate their social justice or humanitarian work in Afghanistan or similar environments. The protection of our staff and partners is foremost in our mind. To that end, we abide by a detailed set of guidelines to reduce risk in the field. For more information, email firstname.lastname@example.org.